Crystal Partial Planning & Co-ordination Package $3,250
Welcome to the In-Between Package—because sometimes you want support, not surrender. It’s more than Month-Of Coordination and less than Full Planning, designed for independent couples who love planning their own wedding but want expert guidance to stay on track. If you’ve booked your venue (and maybe a few vendors) and need help with the rest, we step in around the 6-month mark to keep things organized, stress-free, and budget-smart—yes, including contract guidance and negotiation. The perfect balance of freedom and professional backup.
If you have a heavy DIY decor and floral setup of items you purchased or rented, this package is for you. There is no extra fee’s it’s all inclusive within the hours the package includes.
This will include us setting up all your DIYs and packing them up at the end of the night, if necessary.
We will attend your rehearsal/site visit, create your agenda, and confirm your timelines with all vendors a week before the wedding.
- If you are hosting a wedding of 250 or fewer guests, if your guest count is higher, no worries, we still have you covered. See below for pricing grid.
- Your Ceremony and Venue can be at different locations; there is no additional charge unless it’s outside of the GTA
- SOUTH ASIAN WEDDINGS
- This package can be divided into 2 or 3 events – A South Asian Pre-wedding Ceremony and Reception.
- Because it requires us to do 2 Agenda Meetings for 2 seperate days, calling and confirming with two sets of vendors, there will be an extra $350.fee. If it’s 3 events, then the extra fee will be $450. You may need to add extra hours of coverage if using this package to cover more than 2 events.
What does this Package Include
Pre-wedding planning
- Welcome Call with your Lead Planner and Research Assistant – 30-45 minutes – Let’s see where you are at
- Budgeting Meeting – 2/3-hour meeting with Carla
- Provide a Preferred Vendor Referral List
- Research requests up to 2 per month
- Clients to attend Vendor Visits on their own – Questions to ask provided via e-mail
- Clients to book their own vendor appointments
- Negotiate one contract per vendor category, review contracts, and work in the client’s best interest
- Receive reminder letters along with checklists at 6 months to go, 3 months to go, 1 month to go, and 1 week to go
- Unlimited e-mails and phone calls starting 9 months before the wedding
- Up to a maximum of 3 – 1.5 hour consultations (Includes Final Agenda Meeting, Final DJ, and Final Venue Meeting ( To attend via video call )
- Create a final itinerary for the wedding day in a 2-hour meeting
- Follow up on Wedding Décor and Floral – Check contracts to ensure everything is delivered as per the contract agreement
- Call Vendors 5-7 days before the wedding day to confirm times on the agenda, and email vendors the timeline
- Wedding Planner to lead rehearsal with Minister / Officiant
- Create an alphabetical list from the Table Seating Plan
- Includes 1 Lead Planner and 1 Assistant – 11 hours each, combined 22 hours (e.g., 11 am to 10 pm or 10 am to 9 pm)
On the Wedding Day
- Includes 1 Lead Planner, 1 Assistant Planner for 11 hours each, 22 hours combined.
- All DIY Decor and Floral to be set up and then packed up at the end of the night ( No additional cost ). Additional hours may be required
- To ensure all Décor and Floral is executed as per the couple’s wishes, and to review the contract to ensure nothing is missed
- Deal with any issues that may arise on the day of the wedding
- Liaison with the Venue Manager and all other Vendors
- Ensure the comfort of all guests, the bridal party, and parents, or answer any questions if needed
- Ensure that all guests with allergies receive appropriate dietary dinners
- Review the seating plan prior to the reception for accuracy
- Greet guests as they arrive and direct them if needed
- Keep the agenda as per the schedule, working with the Venue Captain to ensure food comes out hot
- To provide a 5-minute reminder for all those who are giving speeches
- Ensure the Bride and Groom have a blast and get to eat their food on their wedding day
- Support to the Bridal Party and Family to ensure their day is also flawless from beginning to end
- Planners can make final payments, tips, or gratuities to vendors on the day of, with a Promissory Note, and get a sign-off to ensure everyone is paid
- Bridal Consultant to have an Emergency Kit for the Bride and Groom on hand
- Rehearsal or Site Visit is included in this package for 1 of your planners to attend for 1-1.5 hours to do 2 full walk-throughs and to teach proper procession and recession etiquette
Extra Costs
- If the Ceremony or Venue is outside the GTA (farther than 35 minutes from our studio address), add a $100 Travel Fee to the package price
- Farther than 45 minutes from the Studio, add $ 175
- Over 1 hour from the Studio address – a $225 fee will be added
- If there is a rehearsal the night before and the Venue is over 1 hour from the studio address, a pre-paid hotel room will be added ( Max $175 per night – Trade Sensation will pay the difference if it’s more)
- Requests for Senior Lead Planners Debbie Justin, Suzzette, Daiana, or Samantha to lead with this package (all have 10 plus years of experience), please add an extra $100
- Full Month and Day of Coordination can also be customized to the client’s needs. Fewer hours of coverage, more hours for support. Just let me know, and we will create something around your budget.
- Extra hours are $100 per hour. Any hours after 3 hours can also be calculated at $75 per hour
- Bundle 3 hours for $225,
- Bundle 6 hours for $400
How can I save costs on this package?
- Option to remove 4 hours from Assistant Planner, so they are 7 hours instead of 11 hours, save $250 – Package total is $3,000, instead of $3,250.
- Option to remove 5 hours from Assistant Planner, so they are 6 hours instead of 11 hours, save $300 – Package total is $2,950 instead of $3,250.
- Remove Lead Planner leading/attending a Rehearsal or an On-site Venue Visit – Save $195
