Diamond Full Planning & Co-ordination Package $3,950

The Diamond Full Planning & Coordination Package is the ultimate planning experience. Thoughtfully designed for discerning couples with demanding schedules, this white-glove service offers complete support from concept to celebration. We lead every detail—strategic planning, curated vendor sourcing, meeting coordination, and expert contract negotiation—ensuring your wedding is flawlessly executed and exceptional value is achieved without compromise. Ideal for weddings one year out or less, this all-inclusive package also covers extensive DIY décor and floral setup and pack-up, should your vision require it. Effortless, elevated, and entirely stress-free—this is luxury planning at its finest.

If you have a heavy DIY decor and floral setup of items you purchased or rented, this package is for you. There is no extra fee, it’s all inclusive within the hours the package includes.

This will include us setting up all your DIYs and packing them up at the end of the night, if necessary.

We will attend your rehearsal/site visit, create your agenda, and confirm your timelines with all vendors a week before the wedding.

What does this Package Include

Pre-wedding planning 

• Welcome Call with your Lead Planner and Research Assistant – 30-45 minutes – Let’s see where you are at 
• Budgeting Meeting – 2/3-hour meeting with Carla
• Provide a Preferred Vendor Referral List
• Research requests up to 3 per month
• Clients to attend Vendor Visits on their own – Questions to ask provided via e-mail
• Wedding Planners to book all client vendor appointments 
• Negotiate one contract per vendor category, review contracts, and work in the client’s best interest
• Receive reminder letters along with checklists at 6 months to go, 3 months to go, 1 month to go, and 1 week to go
• Unlimited e-mails and phone calls starting 12 months before the wedding
• Up to a maximum of 5 – 1.5 hour consultations (Includes Preliminary and Final Agenda Meeting, Final DJ, and Final Venue Meeting
• Create a preliminary itinerary for the wedding day in a 2-hour meeting and then a Final Agenda meeting with your Lead Planner – 1 hour
• Follow up on Wedding Décor and Floral – Check contracts to ensure everything is delivered as per the contract agreement
• Call Vendors 5-7 days before the wedding day to  confirm times on the agenda, and email vendors the timeline
• Wedding Planner to lead rehearsal with Minister / Officiant
• Create an alphabetical list from the Table Seating Plan
• Includes 1 Lead Planner and 1 Assistant – 12 hours  each, combined 24 hours to be split however is necessary for proper support and coverage
• Includes Free GatherGram App for Private Wedding Photo Gallery for you and all your guests 
• Gift – Pick 1 – Flower Girl Basket, Ring Pillow, or Guest Book

On the Wedding Day 

• Includes 1 Lead Planner, 1 Assistant Planner for 12 hours each, 24hours combined.
• All DIY Decor and Floral to be set up and then packed up at the end of the night ( No additional cost ).

• To ensure all Décor and Floral is executed as per the couple’s wishes, and to review the contract to ensure nothing is missed
• Deal with any issues that may arise on the day of the wedding
• Liaison with the Venue Manager and all other Vendors
• Ensure the comfort of all guests, the bridal party, and parents, or answer any questions if needed
• Ensure that all guests with allergies receive appropriate dietary dinners
• Review the seating plan prior to the reception for accuracy
• Greet guests as they arrive and direct them if needed
• Keep the agenda as per the schedule, working with the Venue Captain to ensure food comes out hot
• To provide a 5-minute reminder for all those who are giving speeches
• Ensure the Bride and Groom have a blast and get to eat their food on their wedding day
• Support to the Bridal Party and Family to ensure their day is also flawless from beginning to end
• Planners can make final payments, tips, or gratuities to vendors on the day of, with a Promissory Note, and get a sign-off to ensure everyone is paid 
• Bridal Consultant to have an Emergency Kit for the Bride and Groom on hand
• Rehearsal or Site Visit is included in this package for 1 of your planners to attend for 1-1.5 hours to do 2 full walk-throughs and to teach proper procession and recession etiquette

Extra Costs 

• If the Ceremony or Venue is outside the GTA (farther than 35 minutes from our studio address), add a $100 Travel Fee to the package price
• Farther than 45 minutes from the Studio, add $ 175
• Over 1 hour from the Studio address – a $225  fee will be added
• If there is a rehearsal the night before and the Venue is over 1 hour from the studio address, a pre-paid hotel room will be added ( Max $175 per night – Trade Sensation will pay the difference if it’s more)
• Requests for  Senior Lead Planners Debbie  Justin, Suzzette, Daiana, or Samantha to lead with this package (all have 10 plus years of experience), please add an extra $100 
• Full Month and Day of Coordination can also be customized to the client’s needs. Fewer hours of coverage, more hours for support. Just let me know, and we will create something around your budget.
• Extra hours are $100 per hour. Any hours after 3 hours can also be calculated at $75 per hour
• Bundle 3 hours for $225,
• Bundle 6 hours for $400

How can I save costs on this package?