Promo Day of Coordination $1,950

When you know, you know.

This Promo Day-Of Coordination package is for couples who get the value of having a pro run the show. We handle the timelines, vendors, décor details, and any last-minute surprises so you, your partner, and your families can relax and enjoy every moment. Designed for intimate weddings and single-location celebrations, this promo-priced package delivers big peace of mind—without you lifting a finger on the day. 

1. This package is promotionally priced if you are hosting an intimate wedding of 150 or fewer guests,
2. If your Ceremony and Venue are at the same location. ( Different ceremony location add $195 )
3. This package does not have enough coverage for a heavy DIY Decor and Floral  Setup and Tear Down, but it can be added on
4. If you would like to add a full DIY decor / floral setup to this package of your own personal items or rentals. The add-on is from $250 – $350 extra, but includes 1 extra planner for 3 hours, or add  3hours to the 18 hours already included in the package, for  21 hours combined

What this Package Includes 

Pre-wedding co-ordination includes 

• Welcome Call with your assigned Lead Planner ( Zoom or Google Meet call – up to 30 Minutes)
• Creation of the Preliminary agenda and timeline up to  1 month before ( 2-hour meeting )
• Unlimited emails or phone calls from 1.5 months before the wedding day
• Final Agenda meeting to finalize Itinerary to be done with your assigned Lead Planner at 7-10 days prior to your wedding day
• Vendors are to be called the week of to confirm the agenda and timelines
• Agenda to be emailed out to Vendors by the Wedding Planning Team by no later than Tuesday
• Reminder Letters and Checklists are to be sent out to keep our couples organized for all deadlines, and Checklists to go out at 3 months and 1 month to go
• Vendor Final Payments, Tips, and Gratuities to be paid out by Lead Planner, and give the Sign off sheet back to the couple
• Does not include a Planner attending the Rehearsal or for a site visit, but can be added for $ 195 extra

On the Wedding Day 

• Includes 1 Lead Planner, 1 Assistant Planner for 9 hours each, 18 hours combined.

• To ensure all Décor and Floral is executed as per the couple’s wishes, and to review the contract to ensure nothing is missed
• To help with the organization and layout of all couples’ DIY items, e.g., Menu, Favors, Place cards, Receiving Line Table, Cake and Knifer Server, Champagne Flutes, and DIY Decor or Floral
• Deal with any issues that may arise on the day of the wedding
• Liaison with the Venue Manager and all other Vendors
• Ensure the comfort of all guests, the bridal party, and parents, or answer any questions if needed
• Ensure that all guests with allergies receive appropriate dietary dinners
• Review the seating plan prior to the reception for accuracy
• Greet guests as they arrive and direct them if needed
• Keep the agenda as per the schedule, working with the Venue Captain to ensure food comes out hot
• To provide a 5-minute reminder for all those who are giving speeches
• Ensure the Bride and Groom have a blast and get to eat their food on their wedding day
• Support to the Bridal Party and Family to ensure their day is also flawless from beginning to end
• Planners can make final payments, tips, or gratuities to vendors on the day of, with a Promissory Note, and get a sign-off to ensure everyone is paid 
• Bridal Consultant to have an Emergency Kit for the Bride and Groom on hand

• • If your guest count is over 150, add $100 extra 
  • If the Ceremony or Venue is outside the GTA (farther than 35 minutes from our studio address)
  • Add a $100 Travel Fee to the package price
  • Farther than 45 minutes from the Studio, add $ 150 Travel Fee
  • Over 1 hour from the Studio address – a $200  Travel Fee
  • If there is a rehearsal the night before that the WP needs to attend and the Venue is over 1 hour from the studio address, a pre-paid hotel room will be added ( Max $175 per night – Trade Sensation will pay the difference if it’s more)
  • Requests for Senior Lead Planners Debbie  Justin, Suzzette, or Samantha to lead with this package (all have 10 plus years of experience), please add an extra $100 
  • If you need additional hours of coverage, see below 
  • Extra hours are $100 per hour. After 3 hours can also be calculated at $75 per hour.
  • Bundle 3 hours for an extra $225,
  • Bundle 6 hours for an extra $400
  • Add in a Rehearsal or On- site Venue Visit or Walkthrough to this package, it’s an extra $195 fee. 

• This package can be divided into a 2 or 3-day South Asian Event Package – 2 Events = 2 Agenda Meetings, 2 Sets of calling and confirming with vendors for both days – an extra $350 will be added for the extra prep work. May need to add an extra hour “bundle” if using this package to ensure proper coverage. We recommend the Full Day / Month of Coordination package if you are splitting hours between 2 or more pre-wedding events. 
• Rehearsal or Site Visit not included, but can be added for an extra $195

How can I cut costs on this package?