Sapphire Luxury Planning & Coordination, Decor,  Floral, Photobooth & more all in one Bundle Package $10,000

The Sapphire Luxury Package is the ultimate all-in-one Wedding Planning, Décor, and Floral experience—designed for busy couples who want a show-stopping celebration without the stress. Combining full-service Signature Full Planning elements with luxurious extras, this package includes $3,000 allocated toward décor and $1,000 toward floral, mirrored seating charts, a ring pillow and flower girl basket, a photo booth (up to $500), and curated luxury touches like Notion baskets for ladies’ and men’s bathrooms.

With up to 30 hours of on-site coverage across your ceremony and reception, unlimited vendor research and negotiations, and seven in-person consultations (including your final agenda, DJ, and venue meetings), we manage every detail from start to finish. Whether your wedding is 1–2 years away, within the GTA, or at a stunning destination beyond, we handle logistics, décor setup, floral placement, and every unexpected detail so you can truly arrive, relax, and be wowed on your big day.

• • $3,000 of this package will be allocated to décor – If your décor invoice is above this amount, then you simply pay the difference
  • $1,000 of this package goes towards Floral, if your floral invoice is above this amount, then simply pay the difference 
  • Mirrored Seating Chart Rental included ( Rental Only) Labour is extra 
  • Ring Pillow and Flower Girl’s Basket Included 
  • Photo booth up to $500.00 included 
  • Unlimited Research Requests and Liaising with Vendors on your behalf 
  • Unlimited amount of Vendor Negotiations 
  • We can start planning with you from up to 2 years in advance 
  • Unlimited consultations included in person, phone, Zoom, Google Meet or What’s App Video call (Including Final Agenda Meeting, Final DJ and Venue meeting)
  • Includes Wedding Planners at Ceremony and Reception even if they are at two seperate locations
  • Includes 1 Lead Planner 12 hours, Assistant 12 hours and 2nd Assistant 6 hours or a combined 30 hours
  • South Asian Weddings 
  • This Package can be divided into 2 Separate Event Days for an extra $ 250 this is going towards us having to do 2 seperate agenda meetings, and following up with two sets of vendors for different events.  Hours can be divided between both days
  • This Package can be divided into 3 Seperate Event Days for an extra $375, may need to add additional hours for 3 events ( See below for Hour Bundles)
  • Includes 2 Luxury Notion Baskets for Lady’s and Men’s Bathrooms
• No extra Fee for a Heavy DIY Decor
• Includes our Wedding Planning Team sourcing out everything you need to ensure your wedding goes off without a hitch!
• Includes $3,000 worth of Decor Rentals 
• Includes $1,000 worth of Florals 
• If it’s further than 1 hour, an accommodation fee will be applied ( Based on current room rates)
• If you are hosting a wedding of 400 or fewer guests, if your guest count is higher add additional $75
• Your Ceremony and Venue can be at different locations; there is no additional charge unless it’s outside of the GTA

What does this Package Include

Pre-wedding planning 

• Welcome Call with your Lead Planner and Research Assistant – 30-45 minutes – Let’s see where you are at 
• Budgeting Meeting – 2/3-hour meeting with Carla
• Provide a Preferred Vendor Referral List
• Research requests unlimited
• Clients to attend Vendor Visits on their own – Questions to ask provided via e-mail, we can join the meeting via Zoom, Google Meet, or What’s App Call.
• Wedding Planners to book all client vendor appointments 
• Negotiate unlimited contracts per vendor category, review contracts, and work in the client’s best interest
• Receive reminder letters along with checklists at 6 months to go, 3 months to go, 1 month to go, and 1 week to go
• Unlimited e-mails and phone calls starting 2 years before the wedding
• Unlimited consultations (Includes Preliminary and Final Agenda Meeting, Final DJ, and Final Venue Meetings, and any others you deem necessary)
• Create a preliminary itinerary for the wedding day in a 2-hour meeting and then a Final Agenda meeting with your Lead Planner – 1 hour
• Follow up on Wedding Décor and Floral – Check contracts to ensure everything is delivered as per the contract agreement
• Call Vendors 5-7 days before the wedding day to  confirm times on the agenda, and email vendors the timeline
• Wedding Planner to lead rehearsal with Minister / Officiant
• Create an alphabetical list from the Table Seating Plan
• Includes 1 Lead Planner – 12 hours and 1 Assistant – 12 hours and 2nd Assistant for 6 hours for a combined 30 hours of coverage, be split however is necessary for proper support and coverage
• Includes Free GatherGram App – Basic Package for Private Wedding Photo Gallery for you and all your guests 
• Gift – Pick 2 – Flower Girl Basket, Ring Pillow, Guest Book, or Bridal Emergency Kit, or Bridesmaid Mimosa’s or Champagne Tumblers
• Assist with organizing Rehearsal Dinner or one of your Pre-Wedding Events, ( Bridal Shower, Bachelorette, Engagement ) – get quotes for Venue and Catering, and negotiate the best pricing.  Does not include on-site coverage.
• Includes Seating Chart Rental ( No charge ) Just pay for the Labour 
• Includes 25% off Mirror Welcome Sign Rental 
• Includes $500 towards a Photo Booth of your Choice 

On the Wedding Day 

• Includes 1 Lead Planner – 12 hours and 1 Assistant – 12 hours, and a 2nd assistant for 6 hours =  30 hours combined.
• All DIY Decor and Floral to be set up and then packed up at the end of the night ( No additional cost ).

• To ensure all Décor and Floral is  as per the couple’s wishes, and to review the contract to ensure nothing is missed
• Deal with any issues that may arise on the day of the wedding
• Liaison with the Venue Manager and all other Vendors
• Ensure the comfort of all guests, the bridal party, and parents, or answer any questions if needed
• Ensure that all guests with allergies receive appropriate dietary dinners
• Review the seating plan prior to the reception for accuracy
• Greet guests as they arrive and direct them if needed
• Keep the agenda as per the schedule, working with the Venue Captain to ensure food comes out hot
• To provide a 5-minute reminder for all those who are giving speeches
• Ensure the Bride and Groom have a blast and get to eat their food on their wedding day
• Support to the Bridal Party and Family to ensure their day is also flawless from beginning to end
• Planners can make final payments, tips, or gratuities to vendors on the day of, with a Promissory Note, and get a sign-off to ensure everyone is paid 
• Bridal Consultant to have an Emergency Kit for the Bride and Groom on hand
• Rehearsal or Site Visit is included in this package for 1 of your planners to attend for 1-1.5 hours to do 2 full walk-throughs and to teach proper procession and recession etiquette

Extra Costs 

• If the Ceremony or Venue is outside the GTA (farther than 35 minutes from our studio address), add a $100 Travel Fee to the package price
• Farther than 45 minutes from the Studio, add $ 175
• Over 1 hour from the Studio address – a $225  fee will be added
• If there is a rehearsal the night before and the Venue is over 1 hour from the studio address, a pre-paid hotel room will be added ( Max $175 per night – Trade Sensation will pay the difference if it’s more)
• Requests for  Senior Lead Planners Debbie  Justin, Suzzette, Daiana, or Samantha to lead with this package (all have 10 plus years of experience), please add an extra $100 
• Extra hours can be added they are $100 per hour. Any hours after 3 hours can also be calculated at $75 per hour
• Bundle 3 hours for $225,
• Bundle 6 hours for $400

How can I cut costs on this package?